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Contract Regulations
Contract Regulations are the rules governing procurement & disposal of assets. They promote good purchasing practice and public accountability and deter corruption. Following the rules is the best defence against allegations that a purchase has been made incorrectly or fraudulently.
There is a legal requirement for all staff to comply with these regulations. Staff responsible for purchasing or disposal must comply with Contract Regulations. Contract Regulations lay down minimum requirements. A more thorough procedure may be appropriate for a particular contract.
For the purposes of these Regulations, where there is a requirement for communication to be in writing, this shall be deemed to include e-mail and fax transmissions as well as hard-copy.
All Relevant Contracts (see Contract Regulation 4) must be subject to competition (unless there is an exemption) as follows:
Contract Regulation Threshold Values
| Value |
Procedure |
| Up to £5,000: |
One oral quote (confirmed in writing if > £500). |
| £5,000.01 - 30,000: |
Three written quotes to a purchaser specification. |
| £30,000.01 - 75,000: |
Formal Invitation to Tender, including specification (and normally the contract conditions) to at least four Candidates. Any pre-selected to be approved by Chair of Governing Body. |
| £75,000.01 - EU Threshold: |
Formal Invitation to Tender, as above, to 4 Candidates. Selection of Candidates after advertisement or from Approved Lists. |
| Above EU Threshold |
EU Procedure.
Goods & Services - £139,893
Works - £3,493,313
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These limits are set out in the Financial and Contract Procedure Rules in the Constitution.
For Disposal of assets: See Regulation 8.6.
For grounds for Exemptions: See Regulation 3.
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Documents
Contract Regulations
Exemption form
Related pages
Exemptions to Contract Regulations
Contact
Purchasing Advisory Service for Schools (PASS)
RES 1501, Shire Hall, Castle Hill, Cambridge, CB3 0AP
Chris Goody - School Procurement Category Manager
Tel: 01223 715946
E-mail: chris.goody@cambridgeshire.gov.uk
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