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Contract Regulations are the rules governing procurement & disposal of assets. They promote good purchasing practice and public accountability and deter corruption. Following the rules is the best defence against allegations that a purchase has been made incorrectly or fraudulently.
There is a legal requirement for all staff to comply with these regulations. Staff responsible for purchasing or disposal must comply with Contract Regulations. Contract Regulations lay down minimum requirements. A more thorough procedure may be appropriate for a particular contract.
For the purposes of these Regulations, where there is a requirement for communication to be in writing, this shall be deemed to include e-mail and fax transmissions as well as hard-copy.
All Relevant Contracts (see Contract Regulation 4) must be subject to competition (unless there is an exemption) as follows:
Contract Regulation Threshold Values
|Up to £5,000:
||One oral quote (confirmed in writing if > £500).
|£5,000.01 - 30,000:
||Three written quotes to a purchaser specification.
|£30,000.01 - 75,000:
||Formal Invitation to Tender, including specification (and normally the contract conditions) to at least four Candidates. Any pre-selected to be approved by Chair of Governing Body.
|£75,000.01 - EU Threshold:
||Formal Invitation to Tender, as above, to 4 Candidates. Selection of Candidates after advertisement or from Approved Lists.
|Above EU Threshold
Goods & Services - £139,893
Works - £3,493,313
These limits are set out in the Financial and Contract Procedure Rules in the Constitution.
For Disposal of assets: See Regulation 8.6.
For grounds for Exemptions: See Regulation 3.
Exemptions to Contract Regulations
Purchasing Advisory Service for Schools (PASS)
RES 1501, Shire Hall, Castle Hill, Cambridge, CB3 0AP
Chris Goody - School Procurement Category Manager
Tel: 01223 715946