Regulations and policies
Buying goods and services
Set up a contract
End a contract
"Save Money" with PASS
PASS Training Courses
Purchasing Discussion Forum
Free School Purchasing Healthcheck
Procuring a Property Manager
Now that all funding related to building maintenance has been delegated and devolved to schools, the Council strongly recommends that schools appoint a professional property manager.
With the exception of Foundation and Church Aided schools, the Authority still owns most school buildings and, as the employer, is ultimately responsible for health and safety. Appropriate professional property advice will ensure that the school and the Authority complies with the latest statutory requirements.
To help schools choose an appropriate manager, a list of approved organisations, together with a Framework Contract, has been set up and managed by ESPO. Organisations that appear on the list have been checked against a number of competency criteria. Schools can use an organisation from the list, if they wish, or use the competency criteria as a benchmark to compare other property managers.
Competencies of Property Managers
To get on to the approved list, property managers must have the following competencies and provide the following information:
Other checks to make when appointing a property manager are:
- Are there sufficient staff to provide the service during holiday periods and sickness?
- How do they deal with out of hours emergencies?
- Can they provide references to enable checks on past performance?
The Council entered in to contracts in January 2005 with four contractors for repairs and maintenance of non-school buildings. They are:
- Building repairs - CityCare and Inspace Maintain
- Heating and electrical repairs and servicing - Lorne Stewart plc and Aqua Planned Maintenance Ltd.
These contractors have been vetted and can be used by schools.
Schools wishing to use other contractors should ensure that they are vetted for:
- Health and safety - contractors must have a health and safety policy which must be reviewed by a competent person who understands health and safety legislation as well as construction industry requirements.
- Technical ability - contractors must be registered with appropriate bodies.
- Financial stability - for small works and projects the financial risk is low as contractors would only be paid when the work is completed. However, significant problems would be caused if the contractor went bankrupt during a project.
- Public Liability Insurance - contractors should have appropriate insurance (a minimum level of £5 million is recommended) that will pay out in the event of an accident on the site.
- Registration with the Criminal Records Bureau.
Property Management Services to Schools
Property quotation document
Schools Maintenance Officer
Tel: 07818 455837