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Temporary Catering staff

Introduction

The Temporary Staff Framework Contract is fully compliant with EU Procurement Legislation and enables users to obtain quotations from the contracted agencies either by e-mail or fax. Only the companies on this contract are to be used for the supply of temporary staff.

All companies listed must be asked to provide quotations; however, they may decline to quote if they are unable to meet your requirements. The electronic system for obtaining quotes is easy - you need only complete a form once and this is automatically sent to all agencies by email.

The following process must be used at all times.

Process 

1. Ensure you have Outlook open, then open the RFQ form (opposite).
2. Complete the RFQ form. Try to allow at least 24-hours for suppliers to respond.
3. Click on the 'E-Mail' icon located next to the 'Save' icon on the top toolbar. This automatically turns the Word document into an email and inserts all agencies' email addresses.
4. Send the email form - it will automatically go to all the suppliers.

When you have had the quotes and the deadline for responses has passed, decide which supplier you wish to use (on the basis of Ability to meet requirements and Price to do the work).

Complete the Notification Form (opposite) and send to all the suppliers as instructed above. Then raise a purchase order.

If you do not award for any reason, please also complete the Nil Return form and return it to Jim.Machon@cambridgeshire.gov.uk and strategic.procurement@cambridgeshire.gov.uk so that we can monitor occasions where the contract is not meeting Council requirements.

When you have received your service, complete the Temporary Staff Agency Monitoring Form (opposite) and return it to Jim Machon with a copy to strategic.procurement@cambridgeshire.gov.uk

Documents

Catering RFQ

Catering notification form

Temporary Staff Nil Return form

Temporary Staff Agency Monitoring form

Contacts

Jim Machon

Tel: 01223 718515 Fax: 01223 717801